MaxVerified Guide
QR-Verified Quotations & Business Documents
A tiny QR code turns any quotation, invoice or proposal into a document a buyer can verify in one scan — without asking, calling or waiting.
Why quotation fraud keeps working
Quotation and invoice fraud almost always relies on the recipient being unable to verify the sender in real time. A cloned logo, a similar-looking domain, a plausible bank instruction — and by the time the "supplier" is called, funds have moved. Static PDFs and email signatures cannot fix this because they are exactly what the attacker copies.
How QR verification changes the equation
Every MaxVerified profile issues a unique QR code that resolves to the live verified profile. Placed on a quotation, invoice or proposal, that QR gives any recipient a one-scan check: is the sender the entity they claim to be, and is their verification currently active?
Where to place your QR
- Header or footer of quotations, proposals and invoices.
- Signature block of contracts and purchase orders you issue.
- Email signatures — every message becomes verifiable.
- Business cards and printed collateral used at trade shows.
- Landing pages and PDF brochures shared with buyers.
Buyer workflow
- Open the smartphone camera on the QR — no app needed.
- The verified profile loads in the browser.
- Check legal name, licence status, jurisdiction and certificate date.
- Confirm the sales contact appears as an authorised representative.
- Proceed with confidence — or pause and ask questions.
What this looks like in practice
Finance teams increasingly refuse to release payments against quotations without a working verification check. A QR on your document turns a friction point into a competitive advantage — you are the vendor whose paperwork moves through approval fastest.
Frequently asked questions
What is a QR-verified quotation?
A quotation that carries a QR code linked to the sender's live MaxVerified profile. Scanning it opens the verification status, legal name and authorised representatives associated with the certificate.
Why not just include a PDF certificate?
A PDF certificate can be edited or copied. A QR code resolves to the live profile in real time, so a lapsed licence or revoked verification is visible immediately.
Where should I put the QR code?
Quotations, invoices, proposals, contracts, purchase orders you issue, email signatures, business cards and, where useful, product packaging.
How does this reduce quotation fraud?
Impersonators cannot fabricate a working QR code without controlling the verified profile it points to. Buyers who scan before paying can catch spoofed proposals before funds move.
Does the recipient need an app?
No. Any standard smartphone camera opens the verified profile URL directly in the browser.
Can we brand the QR code and document template?
Yes. The QR is issued alongside your verified profile and can be embedded in your existing document templates without changing your branding.
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